Data Privacy Statement

lion reading iREAD artwork used with permission

Reading Tracking System Privacy Policy

The Reading Tracking System BookPoints, host by the Library of Virginia, is an educational website offering young children, students, teens, and adults an easy way to track their reading for Virginia’s public library reading and learning programs.  The Library of Virginia respects the privacy rights of participants and recognizes the importance of protecting all information that you choose to share with us about yourself or your child. The purpose of this privacy statement is to describe the types of information collected by the Reading Tracking System, how that information is obtained, and how the information is used.

Personal information (child’s name and a password) is required to access the patron side of the Reading Tracking System website. Choosing not to disclose personal information/open an online account will limit users' ability to participate in the program electronically—and may prohibit participation completely—unless the local public library offers participation through alternative means. The management system creates an individual account for each participant, who creates a username.

At the time of account creation, the following information will also be collected for each participants: first name, last name, age, grade, school district, school name, primary library of use (system and branch), and email.  The request to create an account is initiated by the parent or caregiver for young children and children at the participant’s public library. Teens and adults may sign up for the reading program from any computer with Internet access, at home or at the library. Parental consent may be provided electronically at the time of account creation. The parent may review his or her child’s information and may request in writing that library staff delete information and opt out of future collections or use of the information.

Staff members at the participant's primary library of use will have varying degrees of access to his or her account in order to track reading, award badges and award prizes. Participants will enter the title of book read, number of books read, and the number of minutes read in order to track their reading progress toward prizes awarded by the local library. Participants will also enter codes to earn badges for attending programs, participating in a learning activity or reading.  The standard practice is that a participant’s performance on all programs will be retained in his/her account until 30 days after the program concludes. At that point, data will be void of personally identifiable information, “Anonymous Data”.  This Anonymous data showing the usage of the reading software may be kept by the Library of Virginia and the public library system indefinitely.  The date will be void of personally identifiable information such as first and last name, and email.  Keeping Anonymous Data allows for the betterment of the software itself and the reading program throughout the state.  Exceptions to this standard practice may be made in writing at the request of the public library system.

In addition to library staff, administrators at BookPoints, will also have access to the individual’s account data to assess the use and value of the reading program. Employees and affiliates of BookPoints, will have access to participant accounts for the sole purpose of providing maintenance, support, and repair to the software and other services provided by the Reading Tracking System. Data from the Reading Tracking System may also be used to generate reports for local, state, or national officials and lawmakers. None of the information provided to or retained in the Reading Tracking System will be used for direct marketing or any other commercial purpose or for any purpose other than those identified above.

The Reading Tracking System uses “cookies” to customize the information presented to participants and to aggregate site usage information to help improve participants’ experience. “Cookies” are pieces of information that a website sends to your computer while you are viewing the website. For example, when a participant returns to the Reading Tracking System after logging in, cookies enable the Reading Tracking System to remember that participant.

The Library of Virginia has implemented technical, administrative, and physical security measures to protect participants’ personal information from unauthorized access and improper use. To prevent unauthorized electronic access to personal information, information collected through BookPoints, is transmitted over the Internet through an SSL-protected (encrypted) channel. The information collected online is maintained behind a firewall-protected server, and access to such information is limited to library officials, employees, and contractor affiliates performing legitimate business functions. Disclosures of personal information collected through, other than the disclosures identified above, shall be made only if required by law, which shall include a court order or subpoena. Questions or comments about this Privacy Policy or the data maintained, may be directed to:

Enid Costley
Children’s and Youth Services Consultant
Library of Virginia
800 East Broad Street
Richmond, VA 23219
804.692.3765
enid.costley@lva.virginia.gov